Acorn Early Years Foundation
Trustees’ Meeting
Agenda

Date: Wednesday 7th February 2024

Time: 17:00 - 19:30

Location: Westcroft Training Centre (MK4 4DE)

Present: Eva Lloyd (Chair), Carolyn Norfolk, Vanessa Gwynn, Allawee Albaghdadi, Laura Faulkner, Hema Kotecha-Clarke, Damien Beedham, Robert Prosser, Narendra Laljani, Giles Chilton, Katy Pillai

Attending: Potential trustee to be appointed: Suzie Dawes, Zoe Raven (CEO), Emily Hepden (Head of Finance), Laura Tingey (Head of Early Years & Compliance), Santa Svike (Governance Lead), Gabrielle Brandon (Marketing Manager)

Apologies: 


Meeting agenda (Word document version)


Rolling actions

Meeting minutes

17.00 - 17.20pm:

  1. Approval of minutes
  2. Matters arising
    Action points from meeting (not on the agenda):

  3. Declaration of interests – items on the agenda

  4. Verbal update from committee chairs & safeguarding trustees 


Items for Discussion, Action, or Decision

17.20 - 17.25pm:

5. Policy reviews:

    1. Trustee Conflict of Interest policy
    2. Trustee Recruitment policy
    3. Child Protection and Safeguarding policy 
      (click here for summary of changes to this policy)
            

17.25 - 17.30pm:

6. Approval of Board's Vice Chair role description & Committee Chair role description

17.30 - 17.45pm:

7. 2024 Marketing strategy 

17.45 - 17.55pm:

8. Review of figures from 2023 KPI scorecard and approval of two new KPIs for 2024 (finance and training)

17.55 - 18.05pm:

Coffee/tea break

18.05 - 18.30pm:

9. Finance discussion - re-budget to include salaries and YMCA fallout

18.30 - 18.40pm:

10. Decision on pension contribution increase

18.40 - 18.55pm:

11. CEO report and potential expansion opportunities (Stanwick)

18.55 - 19:00pm:

Reports – To Note Content

 12. Operations report

 13. HR report

 14. Marketing report

 15. Early Years report
       - Rowans Ofsted inspection report

 16. Safeguarding report

 17. Board development plan

 18. AOB

19.00 - 19.05pm:

19. Review of effectiveness of this meeting

  • Click here to access the online feedback form

 Suzie to leave the meeting.

19.05 - 19.15pm:

20. Decision about trustee appointment

SLT & Santa to leave the meeting.


19.15 - 19.20pm:

21. Discussion with CEO only

Zoe to leave the meeting.


19.20 - 19.30pm:

22. CEO remuneration

Dates for next meetings:

  • Friday 26th April, 9:30am - 12pm
  • Friday 21st June - Strategy Day
  • Wednesday 17th July, 5pm - 7:30pm
  • Friday 8th November, 9:30am - 12pm